I’m trying to set up a user as a Room Delegate, however, when the Delegate ‘Accepted’ the meeting request (the Delegate was not added as an attendee by the Meeting Organiser originally), the Delegate was added as an Accepted Attendee to the meeting and
on the Room calendar the schedule meeting remained as ‘Tentative’.
What I was expecting to happen when a Meeting Organiser sends a meeting request to book a room was:
a) The Meeting Organiser receives an email informing that the room booking is waiting approval from the room delegate.
b) The Room Delegate receives an email informing that someone has made a booking to a room and it needs approval.
c) The Room Delegate could Approve or Deny the booking.
d) The Meeting Organiser receives an email informing of the Room Delegates decision.
Below is the configuration I’m using, please can someone have a look over this and let me know if I’m doing something wrong or if my expectations are misplaced?
Many Thanks,
Escoll
Created new room to delegate out using Powershell ‘New-Mailbox –Name M008 –Room’
Created Test Delegate User Using Powershell ‘new-Mailbox –UserPrincipalName tdelegate@esher.ac.uk -Alias etc.
Configured Room Calendar Processing Policies
set-calendarprocessing M008 -ResourceDelegates tdelegate
Set-CalendarProcessing M008 -AllBookInPolicy $false
Set-CalendarProcessing M008 -AllRequestInPolicy $true
Set-CalendarProcessing M008 –AutomateProcessing: AutoAccept
Configuration of Room Calendar Processing is as follows:
AutomateProcessing : AutoAccept
AllowConflicts : False
BookingWindowInDays : 180
MaximumDurationInMinutes : 1440
AllowRecurringMeetings : True
EnforceSchedulingHorizon : True
ScheduleOnlyDuringWorkHours : False
ConflictPercentageAllowed : 0
MaximumConflictInstances : 0
ForwardRequestsToDelegates : True
DeleteAttachments : True
DeleteComments : True
RemovePrivateProperty : True
DeleteSubject : True
AddOrganizerToSubject : True
DeleteNonCalendarItems : True
TentativePendingApproval : True
EnableResponseDetails : True
OrganizerInfo : True
ResourceDelegates : {****/TestDelegate}
RequestOutOfPolicy : {}
AllRequestOutOfPolicy : False
BookInPolicy : {}
AllBookInPolicy : False
RequestInPolicy : {}
AllRequestInPolicy : True
AddAdditionalResponse : False
AdditionalResponse :
RemoveOldMeetingMessages : True
AddNewRequestsTentatively : True
ProcessExternalMeetingMessages : False
RemoveForwardedMeetingNotifications : False
Identity : ****/M008
IsValid : True
Sent Meeting Request from Test Organiser Account using Outlook 2010, adding a Test Attendee and Room M008 only.
Test Organiser received an email that the System Attendant has tentatively accepted this meeting on behalf of M008.
The Appointment was added to Test Organiser Calendar
Test Delegate Received an email:
! Please respond
From: Microsoft System Attendant on behalf of Test Organiser
Required: Test Delegate; Test Attendee
Subject FW: Test Appointment
Location: M008
Body:
This in-policy resource request was forwarded to you for your approval.
This request was forwarded to you for approval because the organizer doesn’t have permission to book this resource.
Sent by Microsoft Exchange Server 2013
Accept/Tentative/Decline buttons appeared in the Ribbon.
Test Delegate opened M008 Room Calendar in Outlook 2010
Appointment created by Test Teacher was showing as Tentative.
Opened Appointment.
Accept/Tentative/Decline buttons was showing
! Tentatively accepted by M008
Organizer: Test Organiser
Subject: Test Organiser
Location: M008
Body: blank
In Shared folder: M008
Logged on as Test Attendee
Test Attendee received an Email in order to Accept or Decline the invitation.
Logged on as Test Delegate
Opened Received Email and clicked the ‘Accept’ button. Meeting Request on the Delegates Calendar was changed from Tentative to Accepted.
Logged on as Test Organiser
Organiser had received an email stating that the Test Delegate has accepted this meeting.
On the Test Organiser Calendar the scheduled meeting now showed the Test Delegate as an Attendee.
On the M008 Room calendar, the scheduled meeting still shows as ‘Tentative’.
What I was expecting to happen when a Meeting Organiser sends a meeting request to book a room was:
a) The Meeting Organiser receives an email informing that the room booking is waiting approval from the room delegate.
b) The Room Delegate receives an email informing that someone has made a booking to a room and it needs approval.
c) The Room Delegate could Approve or Deny the booking.
d) The Meeting Organiser receives an email informing of the Room Delegates decision.
Below is the configuration I’m using, please can someone have a look over this and let me know if I’m doing something wrong or if my expectations are misplaced?
Many Thanks,
Escoll
Created new room to delegate out using Powershell ‘New-Mailbox –Name M008 –Room’
Created Test Delegate User Using Powershell ‘new-Mailbox –UserPrincipalName tdelegate@esher.ac.uk -Alias etc.
Configured Room Calendar Processing Policies
set-calendarprocessing M008 -ResourceDelegates tdelegate
Set-CalendarProcessing M008 -AllBookInPolicy $false
Set-CalendarProcessing M008 -AllRequestInPolicy $true
Set-CalendarProcessing M008 –AutomateProcessing: AutoAccept
Configuration of Room Calendar Processing is as follows:
AutomateProcessing : AutoAccept
AllowConflicts : False
BookingWindowInDays : 180
MaximumDurationInMinutes : 1440
AllowRecurringMeetings : True
EnforceSchedulingHorizon : True
ScheduleOnlyDuringWorkHours : False
ConflictPercentageAllowed : 0
MaximumConflictInstances : 0
ForwardRequestsToDelegates : True
DeleteAttachments : True
DeleteComments : True
RemovePrivateProperty : True
DeleteSubject : True
AddOrganizerToSubject : True
DeleteNonCalendarItems : True
TentativePendingApproval : True
EnableResponseDetails : True
OrganizerInfo : True
ResourceDelegates : {****/TestDelegate}
RequestOutOfPolicy : {}
AllRequestOutOfPolicy : False
BookInPolicy : {}
AllBookInPolicy : False
RequestInPolicy : {}
AllRequestInPolicy : True
AddAdditionalResponse : False
AdditionalResponse :
RemoveOldMeetingMessages : True
AddNewRequestsTentatively : True
ProcessExternalMeetingMessages : False
RemoveForwardedMeetingNotifications : False
Identity : ****/M008
IsValid : True
Sent Meeting Request from Test Organiser Account using Outlook 2010, adding a Test Attendee and Room M008 only.
Test Organiser received an email that the System Attendant has tentatively accepted this meeting on behalf of M008.
The Appointment was added to Test Organiser Calendar
Test Delegate Received an email:
! Please respond
From: Microsoft System Attendant on behalf of Test Organiser
Required: Test Delegate; Test Attendee
Subject FW: Test Appointment
Location: M008
Body:
This in-policy resource request was forwarded to you for your approval.
This request was forwarded to you for approval because the organizer doesn’t have permission to book this resource.
Sent by Microsoft Exchange Server 2013
Accept/Tentative/Decline buttons appeared in the Ribbon.
Test Delegate opened M008 Room Calendar in Outlook 2010
Appointment created by Test Teacher was showing as Tentative.
Opened Appointment.
Accept/Tentative/Decline buttons was showing
! Tentatively accepted by M008
Organizer: Test Organiser
Subject: Test Organiser
Location: M008
Body: blank
In Shared folder: M008
Logged on as Test Attendee
Test Attendee received an Email in order to Accept or Decline the invitation.
Logged on as Test Delegate
Opened Received Email and clicked the ‘Accept’ button. Meeting Request on the Delegates Calendar was changed from Tentative to Accepted.
Logged on as Test Organiser
Organiser had received an email stating that the Test Delegate has accepted this meeting.
On the Test Organiser Calendar the scheduled meeting now showed the Test Delegate as an Attendee.
On the M008 Room calendar, the scheduled meeting still shows as ‘Tentative’.